SCA Annual Meeting Submission Guidelines

52nd Annual Meeting of the SCA – March 8th – 11th, 2018

 Submissions

  1. The submission systems will go online in early October, 2017.
  2. Deadline for all submissions: Friday, November 17th, 2017.
  3. All papers must be submitted through the SCA website. Access the submissions system by logging on to your Member’s page and clicking the “Presentation and Session Submission Forms” link.
  4. Abstracts are limited to 100 words.
  5. Participants must be SCA members in good standing to submit a paper. As the submission deadline falls in the calendar year prior to the meeting, consideration is given to new members submitting papers, and the new member may opt for the membership to be made effective for the Meeting year. Become a member here, or log on to your member’s page to submit your paper.
  6. Individuals are limited to two (2) submissions as the primary author of a paper or poster; the number of submissions as a secondary author of papers or posters is not restricted, but will not be considered for scheduling conflicts. If you have questions in regards to this policy, you may contact the Program Chair, John Dietler, via email at Jdietler@nullswca.com.
  7. Organizers of symposia, forums, and workshops must confirm SCA membership of participants as part of the session organizing process or, as necessary, seek exceptions for specific individuals from the SCA board prior to the submission deadline (non-archaeologists with information relevant to the SCA membership may have the membership requirement waived). To seek a waiver of the membership requirement, email the Business Office at office@nullscahome.org. All participants must also register for the meeting when submitting their paper.
  8. General Sessions will be limited to a 15-minute time slot while organized sessions will be allotted 15 to 20 minutes at the discretion of the session organizer. All sessions will require a minimum of 4 and maximum of 14 presenters and should fit comfortably within blocks of time commensurate with symposia. Forums and workshop organizers may allow for more time for participant flexibility, but should also fit comfortably within blocks of time commensurate with symposia. Alternative scheduling may be considered but is discouraged as it does not allow members to move between sessions. If you would like to discuss an alternative schedule please contact Program Chair John Dietler. (Jdietler@nullswca.com).

Confirmation and Scheduling

  1. Within one week of submission, session organizers and/or individual contributors will be contacted by the Business Office to acknowledge receipt of submission.
  2. Within three weeks following the submission deadline (November 17, 2017), session organizers and/or individual contributors will be contacted by the Program Chair via email to confirm that sessions and/or papers are accepted. Participants or session organizers who do not receive confirmation within one week of the submission deadline should contact the Program Chair via email.
  3. By late January 2018, session organizers and/or individual contributors will be contacted by the Program Chair via email to confirm the scheduled time for presentations within the program.

III. Definitions (following SAA guidelines)

Contributed paper – Paper submitted by an individual that is not part of an organized session such as a forum, symposium, or workshop. Contributed papers are grouped into General Sessions by the Program Chair based on topical themes or regional focus. Length: 15 minutes.

Contributed poster – Poster submitted by an individual that is not part of an organized session such as a forum, symposium, or workshop. Contributed posters are grouped into General Sessions by the Program Chair based on topical themes or regional focus. Posters are displayed on portable easels, so must be attached to rigid backing materials suitable for such display (i.e., posters are not tacked to bulletin boards; see guidelines). Contributors are expected to be available on-site to answer questions for at least two hours while the poster is on display. Display time: four hours.

Forum – An interactive format organized around a tightly focused research theme. Short presentations of less than five minutes by a panel of approximately 4 to 12 participants, followed by extended discussion between panelists, questions from the audience, and discussion between panelists and the audience. Length: two to four hours.

Symposium – A group of papers or posters organized around a well-defined research theme, generally including final summary comments by one or two discussants and limited time for questions from audience thereafter. Symposia consist of four to 16 papers. Paper length: 15 minutes. Session length: one to 4 hours.

Workshop – Closed, intensive session lead by one or two facilitators, generally involving hands-on training or conducted with the goal of developing some “product” such as a policy document, training manual, or research design. Workshops require prior registration by attendees and may involve a materials or instruction fee. Potential workshop organizers should contact Program Chair John Dietler via email at 2018.programchair@nullscahome.org to discuss details prior to proposing a workshop or submitting required forms. Length: two to four hours.

Note to Presenters

The SCA asks presenters to keep in mind several considerations when planning and presenting papers. Following these considerations helps sessions to be on time and is respectful to other presenters, your co-authors, and your audience:

  1. Locational data– Do not have images of site locations depicted on topographic or other maps where the exact location of the site can be easily identified.
  2. Human remains-do not show images of human remains or culturally sensitive items without clearly announcing, at the start of the presentation, that such images will be shown. Showing images of human remains can be offensive or troubling to some audience members and they should be afforded the opportunity to attend another paper.
  3. Acknowledgment– Please acknowledge tribal or other local partners and consultants when they have provided interpretive information that contributed to the paper being presented.
  4. Time– Though the timeslot for the paper is 15 minutes, it is recommended that 12 minutes be budgeted for the paper, with three minutes reserved to allow for you to reach the podium and your slide show to be queued.
  5. Please plan ahead and time your paper to meet the time restrictions of your symposium. Going over your time limit is disrespectful to the symposium chair, the next presenter, and the audience.
  6. If you are presenting a paper in a symposium with a discussant, please have the paper available in digital format for the discussant’s review a week in advance of the conference.
  7. Please have your paper submitted to the chair electronically by the beginning of the session. Handing the paper on a flash drive or CD during a break is risky, in that there may be software conflicts that are unresolvable during that short period of time. Internet access within the presentation room should not be expected.

Sessions

Session organizers and chairs must provide:

  1. Laptop computer for use during the session if they intend to use digital presentation software such as PowerPoint.
  2. Strongly encouraged to provide their own laser pointers, extension cords, and other presentation amenities.
  3. If this is not possible, arrangements must be made in advance with the program chair.

For general questions or help with the website, contact Denise at the Business Office at office@nullscahome.org, or (530) 342-3537.

If you have questions about or anticipate special needs for, a symposium, forum, or workshop you intend to propose, please contact the Program Chair.